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RIC Privacy Policy The Rehabilitation Institute of Chicago ("RIC") respects your personal privacy and is committed to adhering to federal and state privacy laws and industry guidelines in order to protect you and your identity. This privacy policy ("Privacy Policy") describes how we handle the personal information that you provide to us on this web site (the "Web Site"). This Privacy Policy applies only to this Web Site, not to any other third party sites that may be accessible from here. After reading this Privacy Policy, which is incorporated into and is a part of this Web Site's terms and conditions, you will know: 1) what information RIC collects from you 2) how RIC uses your information 3) what choices you have about how RIC treats your information 4) how RIC protects your privacy 5) what RIC does about children visiting this Web Site Please be sure to read this Privacy Policy before using this Web Site or submitting information to us. Our Privacy Policy may change from time to time and your continued use of this Web Site is acceptance of such changes, so please check this area periodically for updates to this Privacy Policy. 1. INFORMATION RIC COLLECTS FROM YOU Active Information Collection Like many other web sites, we actively collect information from our visitors both by asking specific questions on this Web Site and by permitting you to communicate directly with us via e-mail. Some of the information that you submit may be personally identifiable (that is, information that can be uniquely identified with you, such as your name, address, e-mail address, phone number, etc.). Remember, if you send us an e-mail message, you provide us with your e-mail address. [This is applicable if RIC is planning to add a registration process to the site.] On this Web Site, during the registration process we specifically ask users for [Insert list of types of information requested, and specify which are required, which are optional.]. Registered users who provide this information can benefit from [List activities/features offered on site: newsletters, online order processing, conducts sweepstakes, hosts chat rooms, etc.]. [Describe ramifications if user decides not to provide optional information (for example, the user won't be able to access certain functionality).]. [The site does not currently have an on-site store, but if RIC plans on adding an on-line store, add the following.] If you make a purchase from a store on the RIC Web Site, we will collect your credit card number and the other information necessary to fill your order. Passive Information Collection As you navigate through a web site, certain information can be passively collected (that is, gathered without you actively providing the information) using various technologies and means, such as navigational data collection. Like most web site operators, we track IP addresses [Is this during the session only?], use both session and persistent cookies [Is this accurate?], and assign Internet tags [Confirm what passive information is collected, how, and why]. Our system also automatically gathers information about the areas you visit on this Web Site and collects operational information about the technology you use, such as your browser, type of computer, operating systems, and Internet service providers. We passively collect information to understand what areas of this Web Site are most popular, which areas may require improvement, and what technologies are being used by our visitors. This information helps us to update and improve this Web Site. We also use this information for security purposes, to detect and to block security breaches and to provide you with a safe online environment. 2. HOW RIC USES YOUR INFORMATION RIC uses your personal information to enhance the operation of this Web Site and allow you to use all of its features. RIC may contact you about new features or products in which it believes you may be interested. RIC may disclose your personal information to the reputable vendors that assist us in processing information. These vendors are restricted from using the information for any purpose other than helping us to provide products and services. RIC may provide aggregate statistics about users of our Web Site, online traffic patterns and related information to reputable third parties, but these statistics will not include any personally identifying information. RIC also will disclose any information that it is required to disclose by law or by an appropriate government authority. Although RIC does not currently rent, sell, or otherwise share your information with third parties for purposes unrelated to this Web Site, it may do so in the future. If you do not want your information to be shared, you should contact us at [insert e-mail address] as described in Section 3. [Currently the RIC site does not contain banner ads. If RIC plans to include banner ads on the site this language should be included as almost all banner ads now contain information gathering technology.] Some of our advertisers may display ads on this Web Site that solicit, or contain technology to collect, information about our users. This information is collected and used by our advertisers, and is outside of our control. If you have any questions about a banner advertisement, you should contact the responsible advertiser directly. [Alternatively, the RIC can contract with the advertiser not to collect information passively, and this language can be modified accordingly.] 3. CHOICES YOU HAVE ABOUT HOW RIC USES YOUR INFORMATION We strive to provide you with as many choices and as much control as possible regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information: [The following paragraphs my or may not apply depending on how RIC operates the web site. Those that do not apply should not be included in the policy.] You may view and modify the personal information you have provided to us by [Describe how users can view and access, such as through a password protected "personal info" page.] If you have forgotten your password [Describe mechanism for users who have forgotten their passwords.]. You may also send us an e-mail message at [insert email address], to request access to, correct, or delete any personal information that you have provided to us. To protect your privacy, we will only respond to e-mail messages sent from the e-mail account you used to set up your account. Should you elect to have your information deleted, we will also delete your user account. If you do not wish us to share your personal information with unaffiliated or non-agent third parties, please tell us at [insert e-mail address]. You may also opt out of receiving marketing messages from RIC by notifying us at [the same address, namely] [insert e-mail address, can be same address]. If you do not wish us to collect cookies, you may set your browser to refuse cookies, or to alert you when cookies are being sent. If you do so, please note that some parts of this Web Site may then be inaccessible or not function properly. You should review this Privacy Policy carefully, because if you do not agree with our practices, your ultimate choice is not to use this Web Site. Remember, by using any part of this Web Site, you accept and agree to our privacy practices. If we update this Privacy Policy, your continued use of this Web Site (following the posting of the revised Privacy Policy) means that you accept and agree to the terms of the revised Privacy Policy. 4. HOW RIC PROTECTS YOUR INFORMATION We work hard to protect your personal information. We use both technical and procedural methods to maintain the integrity and security of our databases, including [describe methods, such as SSL encryption for data transfer, firewalls, restricted access to data, employee training, etc.]. [Currently, the RIC site does not include any password protected features. The following should be included if RIC adds such features to the site.] The safety and security of your information also depends on you. If you have access to password-protected features, never share your password with anyone else, notify us promptly if you believe your password security has been breached, and remember to log off of this Web Site before you leave your computer. [Currently, RIC does not have any chat rooms or forums on its site. The following should be included only if RIC plans to add interactive features to the site.] We further urge you to be careful about giving out personal information in public areas of this Web Site like chat rooms or bulletin boards. When you provide information in these forums you do so at your own risk. The information you share may be viewed by any user of this Web Site. [Language should be modified if the web site's forums are screened to remove personally identifiable information (as many are). Language should be removed if RIC does not have this type of forum.] This Web Site contains links to other web sites operated by third parties that may be of interest to you. We cannot control these third party sites, which may collect personal information from you. When you follow a link and leave this Web Site, you do so at your own risk. 5. WHAT RIC DOES ABOUT CHILDREN VISITING THIS WEB SITE This Web Site is not intended for children under the age of 13. We will not knowingly collect information from Web Site visitors in this age group. We encourage parents to talk to their children about their use of the Internet and the information they disclose online. [Other language and processes would be needed if the site (1) is directed towards children, (2) may be viewed as enticing to children, or (3) allows children under 13 to register.]. If you have any questions, comments, or concerns about this Privacy Policy or the information practices of this Web Site, please contact us at:
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